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Trust and Estates Legal Assistant - Hybrid opportunity

Hackensack, NJ 07601

Posted: 09/05/2023 Employment Type: Direct Hire Job Category: Legal Secretary/Admin Job Number: 8885

Job Description

We currently have an opportunity for a Trust and Estates Legal Assistant position with a law firm in Hackensack, NJ. (zip code 07601). This is a hybrid role - 50% from home and 50% in the office.

Position responsibilities are:
  • Reviewing, scanning and routing correspondence, reports and legal documents, drafting correspondence and preparing and processing forms and legal documents and filings
  • Analyze and collect information for legal documents and 
  • Prepare final estate planning letter and document binder which includes copies of executed estate planning documents and recommendations for various asset transfers such as investment accounts, remoterment assets and real estate
  • Full administrative responsibilities, including answering and directing calls, communicating with clients and making copies
  • Record billable time daily
  • Maintain and update files and corresponding deadlines
  • Organize attorney meetings and client conferences, prepare all files and documents for meetings, notarize documents and attend and participate in required meetings
  • Handle special projects assigned by department attorneys as they arise
Position requirements are:
  • At least 3-4 years of experience as a legal assistant with experience supporting attorneys with Trust and Estates Elder Law, Corporate Law and/or Commercial Real Estate matters a plus
  • Excellent organizational skills and attention to detail
  • Demonstrated ability to work in a team environment
  • Proficiency in MS Office
  • Excellent communication and client relations skills]
  •  Demonstrated ability to prioritize work and meet deadlines 
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