IP Legal Assistant
75,000
Posted 09/18/2026
Direct Hire
Direct Hire
Job ID:
13882
Job Description
HumanHire has partnered with a prestigious mid-sized IP law firm in Chicago to find an IP Legal Assistant to join their growing team!
The IP Legal Assistant will be responsible for providing specialized word processing and secretarial support, including drafting, formatting, and electronically filing patent prosecution documents with the USPTO, generating TOC/TOA tables for litigation briefs, and assisting attorneys with client reporting, discovery, and administrative tasks.
What's in it for you?
HumanHire is a national executive search and staffing firm with a leadership team that has over 50 years of experience as trusted industry professionals specializing in direct hire, temp to hire, temporary, and payrolling services. We have cultivated long-lasting relationships and utilize them to connect our candidates and clients in several industries and job functions:
The IP Legal Assistant will be responsible for providing specialized word processing and secretarial support, including drafting, formatting, and electronically filing patent prosecution documents with the USPTO, generating TOC/TOA tables for litigation briefs, and assisting attorneys with client reporting, discovery, and administrative tasks.
What's in it for you?
- Pay: $65,000 - $75,000/yr + OT & Bonus!
- Hybrid work model! (2 days remote per week)
- Great Benefits: PTO, Medical, Life, Disability, 401K match, life insurance, disability insurance, flexible spending account and more!
- Format, proofread, and electronically file patent applications, amendments, extensions, and Information Disclosure Statements with the USPTO via Patent Center/MyUSPTO and EFS
- Prepare draft responses to Office Actions and manage client reporting for both US and foreign USPTO actions and filings
- Execute advanced Word processing tasks for litigation documents, including styles formatting, document conversion, and generating Tables of Contents (TOC) and Tables of Authorities (TOA) for briefs
- Assist attorneys with litigation workflow tasks, including generating claim charts, deposition designations, and converting discovery requests into formal response templates
- Provide overflow, secretarial coverage, and administrative support, including logging daily time entries in ProLaw, processing expense reports, and managing electronic filing profiles
- Minimum of 2–3 years of recent patent prosecution experience, including direct working knowledge of USPTO filing procedures, Patent Center/MyUSPTO, and PAIR systems
- Proven litigation support experience (1–2 years preferred) with intermediate to advanced mastery of Microsoft Word (styles, TOC/TOA generation) and Adobe Acrobat Pro
- Strong familiarity with IP management software and billing tools (such as IPManager and ProLaw), paired with exceptional proofreading, document formatting, and organizational skills
HumanHire is a national executive search and staffing firm with a leadership team that has over 50 years of experience as trusted industry professionals specializing in direct hire, temp to hire, temporary, and payrolling services. We have cultivated long-lasting relationships and utilize them to connect our candidates and clients in several industries and job functions:
- Paralegals
- Legal Assistants
- Billing and Accounting
- Attorneys
- Legal Secretaries
- Human Resources
- Business Development
About Chicago, IL
Unlock your potential in the bustling job market around Chicago, Illinois! Dive into a world of endless possibilities and growth opportunities in the Windy City and its vibrant suburbs. From iconic landmarks like the Willis Tower and Navy Pier to the world-class cuisine of deep-dish pizza and Chicago-style hot dogs, this area is rich in culture and charm. Immerse yourself in the thriving arts scene at the Art Institute of Chicago or enjoy a night out at the renowned Second City comedy club. With top-notch theaters, professional sports teams like the Cubs and the Bears, and lush green spaces like Millennium Park, Chicago offers an unbeatable lifestyle for career-driven individuals. Explore our job listings today and discover why Chicago is the perfect place to kickstart your career journey!